Frequently asked questions.
Service & Event Size
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Maine Wedding Provisions specializes in intimate gatherings of 8-30 guests offering full-service culinary hospitality throughout Southern and MidCoast Maine from Portland and Cape Elizabeth to Kennebunkport, York and beyond. Your celebration receives undivided attention, thoughtful care, and seasonal menus tailored to your weekend. Larger cocktail receptions (up to 60 guests) can also be accommodated.
Unlike traditional caterers who serve events from 50-500 guests, our offerings are tailored to intimate celebrations. Your 20-guest Cape Elizabeth wedding receives chef-level attention and ingredient quality with far more personalization than larger operations can offer.
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Yes! Multi-day service is one of our specialties. We regularly curate entire wedding weekends throughout Southern Maine from Cape Elizabeth and Portland to Kennebunkport, including:
Welcome dinners and cocktail receptions
Rehearsal dinners
Wedding day service (pre-ceremony luncheons, and ceremony refreshments through reception and dessert)
Grab and go breakfasts
Pantry stock with snacks and libations
Our boutique size makes us more flexible than larger operations. We can seamlessly transition from a casual lobster roll luncheon on Friday to an elegant plated dinner Saturday while maintaining ingredient quality and service consistency throughout your celebration.
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Absolutely! We specialize in luxury retreats for corporate groups, wellness retreats, and private celebrations throughout Southern Maine—from Kennebunkport to Cape Elizabeth, Portland, and Harpswell.
Retreat services include:
Multi-day meal planning customized to your schedule
Kitchen curation with gourmet provisions
Boxed meals for excursions and outdoor activities
Meeting break service and working lunches
Welcome receptions and farewell gatherings
Culinary concierge service — your VIP access to top local restaurants and chef tours
Your 15-person board retreat receives the same culinary innovation and attention as our wedding services. Chef Rebecca brings California culinary expertise to every corporate event.
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We serve Southern and MidCoast Maine, including:
Primary Service Areas:
Cape Elizabeth - oceanfront estates and intimate venues
Kennebunkport - luxury retreats and seaside celebrations
Portland - urban elegance and waterfront venues
York and Wells - coastal charm
Falmouth and Scarborough
Extended Service Areas:
Freeport and Yarmouth
Harpswell & Phippsburg - waterfront inns including the 1774 Inn, Live Well Farm, and The Harpswell Inn
Buxton - barn venues including The Barn at Flanagan Farm
Island Service:
Cushing Island, Peaks Island, Little Diamond, Great Diamond Island
Long Island, Cliff Island, Chebeague Island, Cousins Island
We limit our service to New England for sustainability reasons, ensuring ingredient freshness and reducing our environmental footprint.
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Nearly every ingredient we prepare comes from Maine organic family farms and sustainably managed fishing operations.
Instead of chasing trends, we chase seasonality:
Low-bush blueberries and heirloom tomatoes in August
Sweet shellfish in Summer
Tender greens in May and June
Root vegetables and scallops in the cooler months
This means our menus aren’t static; they reflect the moment in the harvest calendar when your celebration occurs, and this is part of what makes them memorable.
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Yes! It’s an honor and a pleasure to serve couples and clients of all genders, orientations, and cultures as they celebrate their love. You’ll find gender-neutral language within all our communications and contracts, and your chosen pronouns will be respected. We’re dedicated to creating an inclusive, safe, affirming and joyful experience for all clients and guests. Hate has no place here.
Booking & Process
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We work with a limited number of celebrations each season so that each gathering receives our full attention. Summer and early fall — especially weekends — book especially far in advance.
If you have a date in mind, reach out early — even if details are tentative. That gives us the best chance to hold space for you.
Currently Booking: 2026, 2027 & 2028 wedding dates.
Schedule a call or submit an inquiry to reserve your dates.
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Our booking process is designed to be personal and straightforward:
Step 1: Inquiry Submit your inquiry through our website or schedule a brief discovery call. You'll receive confirmation of availability within 2 business days, and a link to book your menu consultation or instant proposal, depending on your preferred workflow.
Step 2: Booking & Proposal Once you’re ready to move forward, you’ll receive a custom proposal with detailed pricing. Sign your contract and pay the 50% retainer to secure your date. This guarantees your menu design session and locks in staff for your event.
Step 3: Menu Design Call (within 60 days of booking) Join Chef Rebecca for a 30–90 minute menu design session. Together we’ll discuss your vision, tastes, dietary needs, and the flow of your weekend. Your menu choices at this stage guide staffing, service style, and any enhancement offerings such as welcome suppers, cocktail hour bites, or guest amenities.
Step 4: Final Details (60 days before your event)
At this point, we’ll finalize your menu, confirm guest count, and review any add-ons such as printed menus, late-night snacks, or pantry stocking for onsite guests. The remaining balance is due at this time.Step 5: The Celebration
Relax, savor, and be present! From welcome suppers to the main meal and thoughtful touches for your guests, everything is prepared to ensure your weekend is seamless, seasonal, and unforgettable. -
Your retainer can be submitted securely via bank transfer or credit card through HoneyBook’s easy, encrypted form.
If you prefer a more personal touch, payment by check is also happily accepted upon request.
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Yes, a flexible payment plan is available. The first retainer is due when you sign the contract, with the remaining installments scheduled monthly to suit your planning needs.
Dietary Accommodations
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We've catered fully vegan weddings, and Chef Rebecca grew up in a vegan household and herself is gluten-free—she loves creating exciting and nourishing plant-based menus with flavor and balance in mind — substitutions are harmonious, not afterthoughts. It's our pleasure to accommodate special dietary needs. Most dishes on our menus are easily adapted to be:
Vegetarian or vegan
Gluten-free
Dairy-free
Nut-free and peanut-free
Egg-free
Important Note: Without a designated allergen-free kitchen and equipment, we're unable to ensure the absence of cross-contamination for guests with severe allergies or Celiac Disease.
Schedule a call to receive personalized guidance on a tailored menu ensuring all your guests are well fed.
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No. As part of our sustainability commitment, we do not serve red meat. Our menus feature:
Premium seafood and shellfish sustainably harvested in Maine
Free-range poultry from local organic family farms
Creative vegetarian and vegan options
Maine's incredible seasonal produce
This choice reflects our environmental values and allows us to focus on what Maine does best—extraordinary seafood and farm-fresh ingredients.
Beverages & Rentals
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Maine Wedding Provisions does not have a liquor license. However, we're happy to offer guidance for your beverage selection and can suggest wine and cocktail pairings that complement your menu.
Recommended Local Bartending Services:
We work with several excellent local bartending companies and can provide recommendations based on your event style and location. Contact us for our current list of preferred bar service partners.
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Yes! Maine Wedding Provisions offers tabletop rentals coordination as part of our full-service approach, including:
Linens (tablecloths, napkins, runners)
Plates and chargers
Flatware and serving utensils
Glassware
Paper products
Floral coordination
Rentals are subject to availability and will be invoiced separately after a design consultation to determine your preferred style and needs. This one-stop-shop approach simplifies your planning process.
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Wonderful! We love harmonious collaboration. If your planner is handling rentals, event design, or logistics, we’re happy to align with them. We can provide:
A simple DIY tabletop list after booking
Optional design guidance to support their work
A consultation call if you'd like an expert opinion on timing, placement, and pacing
The goal is always to make your experience feel cohesive, not segmented.
Location & Travel
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Yes! We love island events and are proud to the elevated hospitality we’ve brought to intimate weddings on Peaks Island, Cow Island, and Cliff Island. Service is also available to:
Cushing Island
Little Diamond
Great Diamond Island
Long Island
Chebeague Island
Cousins Island
Water taxi or ferry transportation will simply be added to your service cost. We're experienced with the unique logistics of island service—from timing ferry schedules to ensuring everything arrives fresh and ready. Rebecca was executive chef for Rippleffect, overseeing food service for up to 130 guests on Cow Island.
Schedule a free consultation to discuss logistics and plan a site visit for your Maine island wedding.
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We limit our service to New England to maintain our commitment to sustainability and ingredient quality. This ensures:
The freshest possible local ingredients
Reduced environmental footprint from travel
Strong relationships with our local farm partners
Consistent, reliable service
For events in Southern New Hampshire, Cape Cod or the Seacoast area, please contact us to discuss service options.
Pricing & Value
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Our baseline supper experiences begin at $225–$275 per person, depending on the season and number of guests. Luncheons begin at $115 per person. These prices include:
Personal 30-60 minute menu design consultation with Chef Rebecca
Custom menu development with and revision
Ingredient sourcing at the height of season from local farms and purveyors
Full preparation and service in your home or venue
Dietary accommodations
Coordination of timing and flow
Travel within our service area
Optional enhancements — like morning‑after breakfast, cocktail hour bites, or tabletop coordination — can be added after booking.
Final pricing depends on menu complexity, guest count, service style, and location. We provide detailed custom quotes after your menu consultation—no surprises.
Schedule a complimentary discovery call or submit an inquiry to receive your personalized quote.
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Many Maine caterers specialize in larger events of 50-500+ guests. Our experience is deliberately focused on what makes intimate celebrations of 8-30 guests special.
Our approach: Chef Rebecca is personally involved in every event, bringing California culinary training to Maine's incredible ingredients. We maintain direct partnerships with local organic family farms, including Dandelion Spring Farm, Bumbleroot, Frith Farm, and Goranson Farm. We practice zero-waste sustainability as an environmental commitment. From-scratch cooking using organic, clean ingredients to create exciting and vibrant meals.
You're getting a California-trained chef who brings innovative techniques to New England's finest ingredients—private chef-level attention for your gathering.
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When comparing culinary services, it's helpful to understand different service models.
How larger caterers operate: Some caterers manage multiple events simultaneously across different venues, with sales teams handling client communication and kitchen staff they may never meet preparing your food.
How we operate: We focus exclusively on your event. Chef Rebecca is personally involved in menu design, ingredient sourcing, preparation, and on-site execution. When you book Maine Wedding Provisions, you're getting:
Direct chef relationship — No middleman between you and the person cooking your food
California culinary expertise — West Coast fine dining techniques built into every menu
Ingredient transparency — We'll tell you exactly which farms your food comes from
Undivided attention — Your event is our only focus that day
For intimate celebrations of 8-30 guests, this personalized approach delivers exceptional value that larger operations simply cannot match.
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It’s important to us that your vision and our approach are aligned. Our style is relaxed, seasonal, and rooted in place — we do not offer formal, Michelin‑style tasting presentations or rigidly styled plates.
If you’re seeking elaborate artful plating, molecular gastronomy, or formal service theatrics, we’re happy to gently guide you toward vendors whose offerings better match that vision. We want you to feel thrilled with your choice.
For those who connect with the joy of food that tastes like the land and sea, that invites languid conversation around the table, and that feels beautifully present without show — that’s where our work lives.
The best first step to see if this is a good fit is to schedule a discovery call with Chef Rebecca.
Still have a question?
If your question isn’t here, or you’d like to explore how your celebration might unfold with us, we’d love to hear from you. Your inquiry is the first step toward something rich and memorable.
Whether you're planning an intimate Cape Elizabeth wedding, a Kennebunkport corporate retreat, or a private island gathering, Chef Rebecca is ready to create something unforgettable.
Next Steps:
Submit an Inquiry — Tell us about your event
Schedule a Call — Talk directly with Chef Rebecca
View Sample Menus — Get inspired by seasonal offerings
Browse Our Gallery — See recent celebrations
Ready to Start Planning?